Frequently Asked Questions
WHEN DOES MY MEMBERSHIP BEGIN?
Our membership year runs from 1st January to 31st December. When you join you will pay pro rata in your first year, commencing on the 1st day of the month that you join. So, in February you will pay 11/12 of your annual rate, March 10/12 and so on up until September. From October – December you will pay the remainder of the current year plus the following year’s membership.
HOW LONG DOES THE APPLICATION TAKE?
Once you have sent us the completed application form, we should be able to process your membership within max 30 days. Once processed, we will forward to you the contract, invoice and your exclusive BEIC Membership number for that year, your BEIC logo for the year and put the information about you on our website.
WHAT ARE THE PRIVILEGES of BEIC MEMBERS?
Free online and offline media promotion;
Great opportunity to participate in international tenders (all BEIC members have to send the brief to other members in case they have requests in certain country)
1 free ticket to the Baltic-Nordic Event Forum;
2 free applications for participation of your projects in the Baltic-Nordic Event Awards;
Free consultation with BEIC's administration regarding any type of live communication;
Opportunity to participate in BEIC program "Employees Exchange"
Preferential participation in BEIC industry partnership programs as speakers (exhibitions, thematic round tables, seminars, conferences, meetings and other professional events);
Preferences and discounts from certified partners and potential contractors of BEIC;
In short, BEIC completes the loop to help you become more successful through BEIC.
OK, I WANT TO BECOME A MEMBER, WHAT SHOULD I DO NOW?
First of all you should fill in the application form.
Within 30 days, our administration will contact you and approve your membership.
After that you should sign the contract and pay the invoice.
After the payment you receive your exclusive BEIC Membership number for that year, your BEIC logo for the year and we will put the information about you on our website. From that moment you are officially a BEIC member.
HOW CAN I PAY FOR MEMBERSHIP?
After joining, you will receive the invoice. You can choose how you prefer to pay: for 6 months or yearly.
In case you want to pay for 6 months, the membership fee is 600 euro. The invoice should be payed on the 1st day of the month that is counted.
WHO ARE BOARD BEIC MEMBERS AND WHAT IS THE DIFFERENCE BETWEEN A NORMAL MEMBER?
BOARD members are the Country Heads. They are responsible for BEIC promotion in their countries. They have a right to approve or refute new members they will be also very happy to help in case you have any questions in their countries.
Board members to be elected every 2 years by BEIC members
WHAT ARE MY OBLIGATIONS IF I AM A BEIC MEMBER?
Place your BEIC logo for that year on your website;
Place your BEIC logo on any other promotional or representative documents (incl. brochures, letters, mailings, etc);
Once every 2 months inform BEIC members about your news and projects (by sending a press release or short review about your projects. This news will be used in the newsletter between BEIC members or published in the BEIC newspaper);
Remember that when you become a BEIC member, you also become a part of the global mission to promote your region among international customers and partners;
Send the brief to local BEIC members in case you have the project in their country and search for partners
WHO RECEIVES BEIC INFO AND E-MAILS?
BEIC owns a database of more than 25k+ event professionals and customers in Europe.
TO WHOM DO I SEND PRESS RELEASES?
You can send your news or releases to:
BEIC GM Mary Kirillova (email@example.com) or
editor in chief of the BEIC newspaper Katja Alipova (firstname.lastname@example.org)
IF I HAVE MORE QUESTIONS?
Not a problem. Contact us at email@example.com
HOW CAN I CANCEL MY MEMBERSHIP?
Membership is ongoing unless we hear from you otherwise and you will be charged from 1st January each year. Of course we would be pleased if members don't cancel their membership, but if for any reason you need to do so you must give us one month’s notice by e-mail. If you cancel after 1st January (i.e. if you tell us later than 1st December the previous year), you must then pay pro rata for a part-year of membership between that date and 1 month following your notice. So, for example, if you tell us on 1 January that you do not wish to renew your membership you will be requested to pay from 1st January to 1st Febrary – 1/12 of the annual. Your membership cannot be closed until this is paid. We do not refund a part year membership.
HOW CAN I CANCEL MY MEMBERSHIP?
Letter to our potential Members
BEIC (Baltic Event Industry Club) is a network of leading event agencies from Germany, Poland, the Baltic countries, Russia, Finland and Scandinavia.